The DOCSYS-TRACK™ Box/Document/File Tracking Software is a comprehensive solution designed to help organizations digitally manage, monitor, and locate physical boxes, documents and files across departments and facilities.
It improves operational efficiency, ensures regulatory compliance, and reduces the risk of lost or misplaced documents through real-time visibility and auditability.
Key Features
- Box/Document/File Registration & Meta Data Management: allows box/document/file registration with configurable meta data information
- Authentication and Role Based Access Control
- Real-Time Tracking: uses RFID, barcode/QRCode Scanning to monitor and track box/documents/files
- Automated detection at doors and file cabinets using RFID portals
- Status wise visibility: Boxes/Documents/Files can be tracked based on status e.g. Active, Legal-Hold, Destroyed, Archived etc.
- Chain Of Custody Management
- Storage Location Management
- Check-out/Check-in Mechanism: secure check-out/check-in mechanism using digital signatures
- Quick Check-out/Check-in using RFID enabled Desks
- Audit & Inventory using mobile computing devices
- Audit Trails
- Box/Document/File History
- Personnel History
- Task Management
- Analytics & comprehensive dashboards
- Personalized Inbox based on roles
- Comprehensive Reports
Technical Specifications
- Web Based Application: Java, HTML5/CSS3 and other open source technologies used
- Mobile App for Inventory, Audit, Check-in And Check-out operations
- RFID, Barcode/QRCode/BLE tags on assets
- MySQL, MS SQL, Oracle databases supported
- Cloud / On-premise installations
- Windows, Linux supported
Use Cases
- Government
- Companies
- Financial Institutions
- Healthcare
- Information Technology/Corporations
- Manufacturing
- Warehouses
- Oil and Gas
- Construction