The DOCSYS-TRACK™ Evidence Tracking Software is a robust, scalable, secure, purpose-built solution designed to manage the lifecycle of physical evidences collected by law enforcement agencies; from collection and intake through storage, transfer, analysis, and final disposition.
It ensures chain-of-custody integrity, supports legal compliance, and provides complete transparency into evidence handling activities. It incorporates features like capturing digital signatures, uploading pictures and weight or quantity details of evidence. It improves operational efficiency, ensures regulatory compliance, and reduces the risk of lost or misplaced items through real-time visibility and auditability.
Key Features
- Evidence Intake, Registration & Meta Data Management: allows item registration with configurable meta data information
- Authentication and Role Based Access Control
- Real-Time Tracking: uses RFID, Barcode/QRCode Scanning to monitor and track evidence items
- Automated detection at doors and file cabinets using RFID portals for appropriate items
- Status wise visibility- Evidence items can be tracked based on Status e.g. Active, Destroyed, Transferred etc.
- Chain of custody management
- Storage Location Management
- Disposition Workflow
- Check-out/Check-in Mechanism: secure checkout/check-in mechanism using digital signatures.
- Quick Check-out/Check-in using RFID enabled Desks for appropriate items
- Audit & Inventory using mobile computing devices
- Audit Trails
- Item History
- Personnel History
- Analytics & comprehensive dashboards
- Comprehensive Reports
- Firing Range Weapons & Ammo Tracking: Non-serialized items management
- Task Management
- Scheduled Job Management
- Message Management
- All Items Report
- Check-in/Check-out Detailed Reports
- Comprehensive Dashboards
- Alerts & notifications – Web, SMS, Emails
Technical Specifications
- Web Based Application: Java, HTML5/CSS3 and other open source technologies used
- Mobile App for Inventory, Audit, Check-in And Check-out operations
- RFID, Barcode/QRCode/BLE tags on assets
- MySQL, MS SQL, Oracle databases supported
- Cloud /On-premise installations
- Windows, Linux supported
Use Case
- Government Law enforcement Agencies
- Military
- Corrections Department
- Border Management Agencies
- Private Firms dealing with security operations